20. Hyperlinks in Google Docs and Slides

Hyperlinks in Google Docs and Google Slides can be used more than just sending people to a website; they can be used to link to other sections inside the Doc or Slide itself!  This is super helpful when creating a reference guide or a choose your own adventure activity. Here is how to do it on both platforms:

Google Docs

To link a section of a Google Doc through a hyperlink, the ‘location’ that the link will send the reader to must be created with a header format.  All of your header formats can be found in your toolbar under “Normal Text.”

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Once you have text that is in the header format, go back to the portion of the document that you want to place the link.  Highlight the text and right-click to select ‘link.’ Pro Tip: The keyboard shortcut is CMD + K for Mac or CRTL + K for all other devices.

Instead of pasting your link, you want to click on the drop-down beside ‘Headers.’  Select the header you would like to link and click Apply.

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Google Slides

Similar, but a bit easier than Google Docs, Google Slides allows you to use text (or objects) to link to other slides within your slide deck.

Just like you were linking text to an external webpage, highlight the text and right-click to select ‘Link.’  This time, you are going to select ‘Slides in this Presentation.’

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Now, not only can your Google Docs and Slides contain lots of information, but that information can be accessed and referenced easily.

Happy Creating!

 

19. Audio Notes in Google Keep

Last weekend I had the opportunity to attend the #ECOOCamp in Owen Sound and co-run a surprise session with Jen Apgar.  Throughout this pop-up session, we shared tips and tricks relating to using GSuite in the classroom.  We started talking about Google Keep and the amazing accessibility features included it the small, but mighty app!

In Google Keep you are able to take a voice note, this is helpful to record sound that is happening around you but it is also a quick way to write reminders.  Google Keep takes it one step further though.

Each time you create an audio recording in Google Keep it will automatically transcribe what you are saying into text in the Keep note itself.  Talk about voice-typing! Merge this with the power of opening Google Keep inside of a Google Doc and you’ve got two tools that make creating content easy.

So how do you do this?

1) Download the Google Keep App on your Phone

2) Open the app and click the microphone where you create a new note.

3) Say something.

4) Once it is quiet, the microphone disappears and your voice note is not in your Keep note and it has been transcribed.  You can still add an image, additional text and reminders to this note.

5) Ninja Trick – now go to any Google Doc.  Under “Tools” then “Keep Notepad.”  All of your keep notes now appear on the right-hand side. Drag the keep note to add the text t your Doc.

17. Table Formatter

Large tables are often hard to read so many creators place rows in alternate colours.  In Google Docs, this requires the user to highlight each row and change the table properties.

The Google Docs Add-On Table Formatter, allows users to format tables with colours both as borders and cell backgrounds in a couple clicks.

First, go ahead and add-on Table Formatter and open the add-on.  Once it has opened, you have tons of colour options to choose from – just click on the colour that you want.

Table Formatter

Don’t see one that you like?  Click on ‘customize’ up at the top and save your own colour scheme.

15. YouTube in Docs

Shout out to Josh Harris for sharing this with me today!  Here is a link to the original tweet.

We all love our Google Docs, except when it comes to working with Docs and YouTube videos.  When we click a link, we get another tab open which opens up possibilities for distractions.

DocuTube is a new add-on in Google Docs that does just that – allows YouTube videos to open in the same window.

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Add this onto your Docs by clicking on ‘add-ons’ in the top menu bar and selecting ‘get add-ons.’  Search ‘DocuTube’ and click the FREE button.  Select the account you are using and OK the permissions.

Add in a YouTube link to your Google Doc and find DocuTube in the add-on menu.  Select if you want a pop-out (a larger screen in front of your Google Doc) or a sidebar (which will allow you to still use the Doc as you watch the video!).

Can you say #Hyperdocs integration as well as some awesome differentiated lessons?!  Can’t wait to see how you use DocuTube!

12. Paste without Formatting

Ever copy and paste text from a webpage and get all sorts of funky formatting?  Maybe you paste text and it looks something like this with large spacing, even larger font, bullet points indented further than normal and hyperlinks throughout.

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Sometimes, you just want to paste the text and nothing else.  Look not further than your keyboard to help you with this.

Instead of typing “CTRL” and “V”, hold “SHIFT” as well (so CTRL + SHIFT + V).  This will paste just your text and no formatting!

What is even better?  The text pasted will match the formatting that your document is currently in.  If you are using purple, script-type font, holding SHIFT while you paste will ensure that all text pasted will also be in the same purple, script-type font.

6. Hiding Your Links

We all know what a URL looks like.  It has the http:// then three w’s.  It is not the prettiest thing to look at.

Plus, when you are writing a blog post or working on a web page, you don’t want to see the URL, you just want your readers to be able to click on the link.

To hide your URL’s behind text, highlight the text that you want.  Then click the button in the menu bar that looks like chains linked together.

If you love keyboard shortcuts, instead of finding that button you can type “Ctrl” + “k”.

This will pop up a window that will allow you to paste in your URL and the text that will be shown instead.

Click OK and you all set!

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3. /edit

For each GSuite Tool there is a unique URL.  Each URL sends the user to that specific Google Doc, Google Sheet, Google Drawing, Drive Folder etc.

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The URL is highlighted at the top of the screen.

It is quite handy – you can paste it into an email, send it through Hangouts, embed it behind an image or a button.

But this URL has the power to do a lot more than redirect someone to your Google Doc!  At the end of the URL, you will see a “/edit.”

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By changing these four letters, you will be able to control permissions and editing rights on an single click:

/copy forces the user to make a copy right away:

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/preview showcases the work as if it was published on the web:

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Now that one URL has just become a whole lot more powerful!

1: Assigning Tasks

The commenting feature in GSuite Tools is great for collaborating with others and creating dialogue back and forth.  By highlighting the text or image in your Google Doc, you can click on “Comments” then “Comment” in the top right-hand corner of your screen.

Assigning Tasks in Google Docs works through the commenting feature.  To assign a task, type in “+” and then the person’s email address.  This will automatically insert an “Assign to” checkbox below the comment dialogue.  By clicking this checkbox, you will assign that comment to the person.

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Once the task is assigned, a checkmark button appears to mark when that tasks has been completed.  What a great way to keep everyone organized!

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Bonus: By assigning a comment, Google Docs will automatically prompt you to share the Google Doc with that person to ensure you never get any “Request for Access” emails!